Appointment Reminder System
Automated multi-channel appointment reminders that slash no-shows and fill cancellations.
What needed
solving
Healthcare providers and clinics had 25–40% no-show rates because reminder calls were manual and inconsistent. Cancelled slots went unfilled for hours, losing revenue.
The automation steps
New appointment booked or reminder window opens (72h, 24h, 2h)
Patient preferred contact method checked; message personalised with appointment details
SMS, email, and/or WhatsApp reminder sent; confirmation link included
Cancellations trigger waitlist fill automatically; clinic receives daily schedule
How the workflow runs
Each step fires automatically. Click "Simulate run" to see the sequence.
Click "Simulate run" to see the automation sequence step by step.
The numbers
Concrete, measurable outcomes delivered in production.
From brief to production
Discovery & scoping
We map the problem, understand the existing stack, and write a fixed-price proposal. No surprises.
1–3 DAYSBuild & weekly demos
You see working software every week. Feedback is incorporated immediately — not at the end.
2–4 WEEKSTesting & QA
Every integration is stress-tested before go-live. Edge cases handled, fallbacks in place.
3–5 DAYSGo live & handover
Full documentation, team training, monitoring setup, and 30-day post-launch support.
1 WEEKYou might also need
Build this for my business
Book a free 30-minute call. We'll scope your automation and tell you exactly what it would cost.